Digital vehicle inspections. rental agreements. driver licence checks.
vehReports gives UK rental operators, dealers and fleet managers a paperless way to record vehicle condition, sign off rental handovers and verify driver licences. £1 per report, £1 per rental agreement — driver checks and DVLA lookups free.
No card required. See a sample report (PDF)
Proven by numbers
XZG
Audi A6 S Line
Petrol · Black · 24,318 mi
Auto-filled from DVLA + MOTDamage zones
- Front clear
- Nearside scuff — minor
- Offside clear
- Rear clear
7-day hire
Issued 07 August 2025
- Vehicle
- PX22 XZG · Audi A6 S Line
- Hirer
- Sarah Morgan
- Period
- 7 August 2025 → 14 August 2025
- Hire rate
- £35.00 / day
Condition report
Pre-hire inspection embedded — 12 photos, 0 damage flags.
Sarah Morgan
Z9 X7 6Q L4
- Photocard expiry
- 18/03/2031
- Entitlements
- Cat B (manual)
- Endorsements
- None — clean
- Status
- Valid
vehReports is perfect for. . .
Vehicle Rental and Leasing
For vehicle leasing and rental companies and PCO hire companies
Fleet Operations and Management
For fleet management & multiuser high volume LCV operations
Vehicle Sales and Distribution
For motor dealers & vehicle transport and storage companies
Maintenance and Restoration
Suitable for valet & repair companies and classic cars
in short, vehReports is for anyone who needs to document a vehicle rental agreement, or to monitor or record damage, wear & tear or general condition of vehicles regularly.
Fleet Management
Track every detail about your vehicles, drivers and handovers
Rental agreements
Paperless rental contracts tied to a vehicle, with the condition report embedded.
See more
Driver licence checks
DVLA share-code verification of driver entitlements, endorsements and photocard expiry — embedded into the rental agreement.
See more
DVLA vehicle look-ups
Pull the DVLA record, MOT history and vehicle history checks straight into every report.
See more
How it works
Built for the way UK fleets actually work
Template name
Pre-purchase audit
Used by 12 reports this month
Sections
-
DVLA + MOT auto-fill
Required
-
Damage zones × 4
4 zones
-
Photos per zone
Min 2
-
Hire period & rate
-
Signature capture
Driver
Configurable inspection templates
Build the report you actually need — pre-purchase audits, 30-second walkarounds, rental handovers. Toggle damage zones, photo requirements and sign-off rules on or off in the template editor. No code.
XZG
Audi A6 S Line
Petrol · Black · 1,984 cc
First registered 14 March 2022
- Tax
- Taxed — due 01 Mar 26
- MOT
- Valid — 07 Aug 2026
- CO₂
- 152 g/km
- V5C issued
- 22 Apr 2024
Vehicle history checks
- Stolen register Clear
- Outstanding finance None
- Write-off marker None
DVLA, MOT history and vehicle history checks, built in
Type a registration and pull the DVLA record, full MOT history and vehicle history checks (stolen, finance, write-off, valuation) straight into the report. No second subscription, no separate dashboard.
XZG
Audi A6 S Line
Petrol · Black · 24,318 mi
Auto-filled from DVLA + MOTDamage zones
- Front clear
- Nearside scuff — minor
- Offside clear
- Rear clear
Photos, signatures and timestamps in one record
Every report stores watermarked photos, structured damage checks, fuel and odometer readings, and a digital signature from the driver or customer — tied to a single, exportable PDF.
£1 per report. £1 per rental agreement.
Driver checks free.
Only inspection reports and rental agreements consume credits. DVLA + MOT lookups, driver-licence share-code checks and vehicle health checks are unlimited on every account. One-off packs from £50 to £900 (12-month expiry) or subscribe from £20/month with rolling credits. 10 free credits on every new account.
50 credits
Starter pack
500 credits
Pro pack · 5% off
Tier 2
105 credits · rolling
Frequently asked questions
What does vehReports do? +
vehReports has three core features: digital vehicle inspection reports, paperless rental agreements, and DVLA driver licence checks. Rental operators, dealers, fleet managers and maintenance shops use it to record vehicle condition with photos and signatures, generate rental contracts, and verify driver licences before a handover. Vehicle data (DVLA registration data, full MOT history, and stolen / finance / write-off / valuation checks) is pulled into every inspection report by registration number — it is part of the inspection, not a separate product.
How much does vehReports cost? +
£1 per inspection report and £1 per rental agreement — those are the only two things that consume credits. Driver-licence checks, DVLA + MOT + vehicle history lookups and vehicle health checks are unlimited and free on every account. Buy credits in one-off packs (50/£50 up to 1,000/£900, all 12-month expiry) or subscribe (Tier 1 £20/mo, Tier 2 £100/mo, Tier 3 £250/mo). No seat fees, no annual contracts.
Which UK vehicle data does vehReports include? +
Every inspection report bundles DVLA registration data (make, tax status, current MOT status), full MOT history, and vehicle history checks (stolen vehicle register, outstanding finance, insurance write-off category, valuation) at no extra cost. DVLA driver-licence share-code verification is a separate workflow and is free and unlimited on every account.
How does vehReports compare with paper forms and spreadsheets? +
Paper forms and ad-hoc spreadsheets are the real alternative most operators are coming from. vehReports replaces both with a single record that ties photos, signatures, DVLA and MOT data and the rental agreement to a specific vehicle — exportable as a branded PDF in seconds and easy to pull up weeks later when a customer disputes a charge. Most teams cut handover and dispute-handling time by more than half within the first month.
Do I need a contract or a monthly subscription? +
No. You can pay per report by buying one-off credit packs (all valid for 12 months from purchase). Subscriptions (Tier 1, Tier 2, Tier 3) are month-to-month and credits roll over while subscribed. The Free tier gives you 10 credits at sign-up. No annual contracts on any plan.
Who is vehReports for? +
UK vehicle rental and leasing operators (5–500 vehicles), independent fleet operators of vans/taxis/hire-and-reward, used-car dealers and traders, and mechanics/valeting/restoration shops. It is not designed for individual consumers checking a single used car.
Run your next vehicle inspection
on vehReports today
Sign up free and get 10 credits — enough for 10 full reports with DVLA + MOT history. No card required, no contract.
No card required · UK-only sign-up
free credits when you sign up
No card
per report — including DVLA + MOT
Pay-per-use
monthly seat fees, ever
No contract