Run franchises, depots and sub-brands from one parent account
vehReports is multi-tenant out of the box. One parent account can host multiple sub-businesses — franchise locations, depots, sub-brands, or reseller clients — each with their own staff, templates, branding on customer-facing PDFs, and customer database. The parent sees everything; sub-tenants only see their own.
No card required. See a sample report (PDF)
Smith Vehicle Group
Parent account · 24 staff
Sub-brands
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MRActive
Manchester rentals
Daily hire · 12 staff
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BLActive
Birmingham leasing
Long-term · 8 staff
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LDActive
Leeds depot
Franchise · 4 staff
Built around how UK fleets actually work
Per-tenant branding
Each sub-tenant has its own logo, colours and footer details on customer-facing PDFs and emails. Your franchisees feel like an independent brand.
Per-tenant users and permissions
Add staff to specific sub-tenants. Role-based permissions control who can run inspections, sign off agreements, export data or manage billing.
Per-tenant T&Cs and templates
Each sub-tenant uploads its own rental T&Cs and configures its own inspection templates. No copy-paste between locations.
Parent visibility
The parent account can roll up reports, agreements and credit usage across every sub-tenant. Run a quarterly review of all 15 franchise depots in one dashboard.
Flexible billing
Bill at the parent level (one credit balance, one invoice) or per sub-tenant (each franchise pays for its own Plus subscription). Switch per sub-tenant if your model changes.
Strict data isolation
No cross-tenant data leaks. A sub-tenant's users see only that sub-tenant's vehicles, reports and customers. The parent sees everything.
A van rental franchise rolls out across 12 UK depots in 6 weeks
The franchise HQ sets up the parent account, creates one sub-tenant per depot, uploads each depot's branded PDF templates, and adds the depot manager as the admin for their sub-tenant. Each depot trains their staff in a 30-minute call. The franchise HQ tracks rollout, credit usage and quality scores from one dashboard. No two depots ever see each other's customer data.
Frequently asked questions
What can a sub-tenant control independently from the parent account? +
Their own users and permissions, their own report templates, their own branding (logo, colours, footer details) on customer-facing PDFs, their own T&Cs, and their own customer database. The parent sees everything; the sub-tenants only see their own.
How does billing work across multiple tenants? +
Credits live at the parent account level by default — one balance, one Stripe subscription, used across all sub-tenants. If a franchise model needs sub-tenants billed separately, each can have its own Stripe-linked Plus subscription.
Can I white-label the platform for clients? +
Yes — for customer-facing assets (PDF reports, emails, signing pages). The admin platform itself remains under the vehReports brand. For full white-label including admin UI, contact us about a custom arrangement.
Is this the same as multi-company or multi-depot? +
It's the same mechanism, applied at different levels. A franchise group uses sub-tenants for each franchise. A multi-depot operator uses them for each depot. A reseller uses them for each client. The pattern works for all three.
Who can see customer data across tenants? +
Parent-account admins can see all sub-tenant data. Sub-tenant users only see their own tenant's data — no cross-tenant leakage. Role-based permissions within a sub-tenant control further what each user can do.
Pairs well with
Run your next vehicle inspection on vehReports today
Sign up free and get 10 credits — enough for 10 full reports with DVLA + MOT history. No card required, no contract.
No card required · UK-only sign-up
free credits when you sign up
No card
per report — including DVLA + MOT
Pay-per-use
monthly seat fees, ever
No contract