Run franchises, depots and sub-brands from one parent account
vehReports is multi-tenant out of the box. One parent account can host multiple sub-businesses — franchise locations, depots, sub-brands, or reseller clients — each with their own staff, templates, branding on customer-facing PDFs, and customer database. The parent sees everything; sub-tenants only see their own.
No card required. See a sample report (PDF)
What you get
Built around how UK fleets actually work
Per-tenant branding
Each sub-tenant has its own logo, colours and footer details on customer-facing PDFs and emails. Your franchisees feel like an independent brand.
Per-tenant users and permissions
Add staff to specific sub-tenants. Role-based permissions control who can run inspections, sign off agreements, export data or manage billing.
Per-tenant T&Cs and templates
Each sub-tenant uploads its own rental T&Cs and configures its own inspection templates. No copy-paste between locations.
Parent visibility
The parent account can roll up reports, agreements and credit usage across every sub-tenant. See a rolling 30-day view of all 15 franchise depots in one dashboard.
Centralised billing
Billing is held centrally on the parent account — one shared credit pool and one invoice across all depots. Sub-tenants draw from the same balance.
Strict data isolation
No cross-tenant data leaks. A sub-tenant's users see only that sub-tenant's vehicles, reports and customers. The parent sees everything.
A van rental franchise rolls out across 12 UK depots in 6 weeks
vehReports provisions the parent account and one sub-tenant per depot. The franchise HQ then uploads each depot's branded PDF templates and adds the depot manager as the admin for their sub-tenant. Each depot trains their staff in a 30-minute call. The franchise HQ tracks rollout, credit usage and report and agreement counts from one dashboard. No two depots ever see each other's customer data.
FAQs
Frequently asked questions
Their own users and permissions, their own report templates, their own branding (logo, colours, footer details) on customer-facing PDFs, their own T&Cs, and their own customer database. The parent sees everything; the sub-tenants only see their own.
Credits live at the parent account level by default — one balance, one Stripe subscription, used across all sub-tenants. If a franchise model needs sub-tenants billed separately, each can have its own Stripe-linked subscription.
Yes — for customer-facing assets (PDF reports, emails, signing pages). The admin UI itself remains under the vehReports brand. For full white-label including admin UI, contact us about a custom arrangement.
It's the same mechanism, applied at different levels. A franchise group uses sub-tenants for each franchise. A multi-depot operator uses them for each depot. A reseller uses them for each client. The pattern works for all three.
Parent-account admins can see all sub-tenant data. Sub-tenant users only see their own tenant's data — no cross-tenant leakage. Role-based permissions within a sub-tenant control further what each user can do.
Related
Pairs well with
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