Run a UK rental yard, dealer floor or fleet — without the paperwork.
vehReports has three core features: digital inspection reports, paperless rental agreements, and DVLA driver-licence checks. Everything else — DVLA + MOT data, the mobile app, the REST API, multi-tenancy — exists to make those work better. £1 per report, £1 per rental agreement. Driver-licence checks and DVLA lookups are unlimited and free.
No card required.
What vehReports actually does
Everything below is supporting infrastructure that makes these three faster, more defensible and more auditable.
Vehicle inspection reports
Inbound, outbound, mid-term, pre-purchase and post-wash inspections with photos, damage diagrams, fuel and odometer readings, and a digital signature — all on one record.
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Rental agreements
Paperless rental contracts tied to a specific vehicle, with the condition report and signatures embedded. Cut handover disputes and chase paperwork less.
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Driver licence checks
DVLA share-code verification on demand — entitlements, endorsements, photocard expiry and licence status — stamped onto the rental agreement before the keys leave the desk.
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vehReports is perfect for. . .
Vehicle Rental & Leasing
Car rental, vehicle leasing & PCO hire companies
Fleet Operations & Management
Fleet managers & high-volume multi-user LCV operations
Vehicle Sales & Distribution
Motor dealers, vehicle transporter & storage companies
Maintenance & Restoration
Valet services, repair shops & classic cars
vehReports is the UK vehicle inspection app for anyone who needs to create rental agreements, record vehicle condition, or track damage and wear & tear regularly. Ideal for rental & leasing companies, motor dealers, fleet managers, auto repair shops and more.
Fleet Management
Vehicle inspections, rental agreements and driver licence checks – all in one app!
Rental agreements
Create and sign digital rental agreements directly in the app, with the vehicle condition report attached in one exportable PDF.
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Driver licence checks
Instantly verify any driver's licence, entitlements and endorsements via DVLA share-code — built directly into the rental agreement.
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DVLA vehicle look-ups
Pull the DVLA record, full MOT history and vehicle history checks (including stolen, finance and write-off markers) straight into every report.
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Customisable dashboard
Filter, search and export every inspection, agreement and vehicle in one place.
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Follow-on reports
Compare inbound vs outbound condition side-by-side to settle damage disputes in seconds.
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Detailed damage reports
Mark damage on configurable vehicle diagrams and attach photos against each zone.
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Quick walkaround checks
30-second daily walkarounds for HGV, PSV and rental fleets — date-stamped for compliance.
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Watermarked photos
Every photo timestamped and watermarked so it stands up to dispute resolution.
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Customer signatures
Capture a driver or customer signature on the same record, on phone or tablet.
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Configurable sign-off
Set who must approve each report — yard manager, customer, both, or none.
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Selectable vehicle diagrams
Cars, vans, HGVs, minibuses, classics — pick the diagram that matches the vehicle.
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Multiple users per account
Add drivers, yard staff, and admin users without paying per seat.
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Branded PDF export
Hand the customer a polished, company-branded PDF — emailed or downloaded.
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Works on any web-connected device
Run inspections from a phone, tablet, laptop or yard kiosk — no app install needed.
See moreConfigurable down to the panel, the user and the rate sheet
Every inspection, every tenant and every automation is shaped to your operation — not to a default someone else picked.
Captured on every inspection
- Configurable damage diagram per vehicle type (car, van, HGV, PSV, minibus, classic)
- Photo evidence — watermarked with date, time, VRM and inspecting user
- Fuel level and odometer reading at pickup and return
- Driver or customer digital signature on the same screen
- DVLA registration data auto-pulled by VRM
- Full MOT history available alongside the report
- Vehicle history checks (stolen, finance, write-off, valuation)
- Inspector notes, sign-off declaration, optional witness
Configured per tenant
- Logo, brand colours and footer details on customer-facing PDFs
- Rental T&Cs and sign-off declaration text
- Inspection checklist templates per vehicle type or use case
- Damage charge rate sheet (linked to BVRLA categories)
- User roles, permissions and audit-log access
- Notification preferences per user and per event
- Data retention windows per record type
- Sub-tenant accounts for franchises, depots or resellers
Automated by the platform
- DVLA + MOT lookups on every inspection (no second subscription)
- DVLA driver-licence share-code verification on demand
- Damage charge calculation against your published rate sheet
- Branded PDF generation and customer email at handover
- SMS notifications via Twilio (signing links, ticket replies)
- Push notifications for managers on key events
- Webhook delivery to your booking system, DMS or CRM
- Nightly data-retention purge under the scheduler
Try every feature on the house
— 10 free credits to start
No card required. vehReports bills £1 per inspection report and £1 per rental agreement once you start the real work — driver-licence checks and DVLA lookups remain free.
No card required · UK-only sign-up
free credits when you sign up
No card
per report — including DVLA + MOT
Pay-per-use
monthly seat fees, ever
No contract