Features

Run a UK hire depot, forecourt or fleet — without the paperwork.

vehReports has three core features: digital inspection reports, paperless rental agreements, and DVLA driver-licence checks. Everything else — DVLA + MOT data, the mobile app, the REST API, multi-tenancy — exists to make those work better. £1 per report, £1 per rental agreement. Driver-licence checks and DVLA lookups are unlimited and free.

Start free with 10 credits See pricing

No card required.

Three core features

What vehReports actually does

Everything below is supporting infrastructure that makes these three faster and easier to stand behind when a dispute lands on the desk.

Vehicle inspection reports

Inbound, outbound, mid-term, pre-purchase and post-wash inspections with photos, damage diagrams, fuel and odometer readings, and a digital signature — all on one record.

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Rental agreements

Paperless rental contracts tied to a specific vehicle, with the condition report and signatures embedded. Cut handover disputes and chase paperwork less.

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Driver licence checks

DVLA share-code verification on demand — entitlements, endorsements, photocard expiry and licence status — stamped onto the rental agreement before the keys leave the desk.

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Who it's for

Built for the jobs UK fleets actually do

01 vehicle rental and leasing inspection report icon

Vehicle Rental & Leasing

Car rental, vehicle leasing & PCO hire companies

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02 fleet management vehicle condition tracking icon

Fleet Operations & Management

Fleet managers & high-volume multi-user LCV operations

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03 motor dealer vehicle handover inspection icon

Vehicle Sales & Distribution

Motor dealers, vehicle transporter & storage companies

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04 car valet repair and restoration condition report icon

Maintenance & Restoration

Valet services, repair garages & classic cars

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vehReports covers the paperwork around a vehicle changing hands — inspection reports, rental agreements and driver licence checks — for hire depots, dealers, fleet operators and workshops.

What you get

Vehicle inspections, rental agreements and driver licence checks — in one place

Rental agreements

Create and sign digital rental agreements directly in the app, with the vehicle condition report attached in one exportable PDF.

See more about Rental agreements

Driver licence checks

Instantly verify any driver's licence, entitlements and endorsements via DVLA share-code — built directly into the rental agreement.

See more about Driver licence checks

DVLA vehicle lookups

Pull the DVLA record, full MOT history and vehicle history checks (including stolen, finance and write-off markers) straight into every report.

See more about DVLA vehicle lookups

Customisable dashboard

Filter, search and export every inspection, agreement and vehicle in one place.

See more about Customisable dashboard

Follow-on reports

Compare inbound vs outbound condition side-by-side to settle damage disputes in seconds.

See more about Follow-on reports

Detailed damage reports

Mark damage on configurable vehicle diagrams and attach photos against each zone.

See more about Detailed damage reports

Configurable workflow

Configurable down to the panel, the user and the rate sheet

Every inspection, every tenant and every automation is shaped to your operation — not to a default someone else picked.

Captured on every inspection

  • Configurable damage diagram per vehicle type (car, van, HGV, PSV, minibus, classic)
  • Photo evidence — watermarked with date, time, VRM and inspecting user
  • Fuel level and odometer reading at pickup and return
  • Driver or customer digital signature on the same screen
  • DVLA registration data auto-pulled by VRM
  • Full MOT history available alongside the report
  • Vehicle history checks (stolen, finance, write-off, valuation)
  • Inspector notes, sign-off declaration, optional witness

Configured per tenant

  • Logo, brand colours and footer details on customer-facing PDFs
  • Rental T&Cs and sign-off declaration text
  • Inspection checklist templates per vehicle type or use case
  • Damage charge rate sheet (linked to BVRLA categories)
  • User roles, permissions and activity-log access
  • Notification preferences per user and per event
  • Data retention windows per record type
  • Sub-tenant accounts for franchises, depots or resellers

Handled for you

  • DVLA + MOT lookups on every inspection (no second subscription)
  • DVLA driver-licence share-code verification on demand
  • Damage charge calculation against your published rate sheet
  • Branded PDF generation and customer email at handover
  • SMS notifications for signing links and ticket replies
  • Push notifications for managers on key events
  • Webhook delivery to your booking system, DMS or CRM
  • Nightly data-retention purge under the scheduler
Ready when you are

Start free with 10 credits and try every feature

No card required. vehReports bills £1 per inspection report and £1 per rental agreement once you start the real work — driver-licence checks and DVLA lookups remain free.

Start free with 10 credits See pricing

No card required

10

free credits when you sign up

No card

£1

per report, including DVLA + MOT

Pay-per-use

0

monthly seat fees, ever

No contract