Fleet inspection software for UK operators who have to prove it
When a DVSA examiner asks for six months of walkaround records, the answer should take thirty seconds — not an afternoon going through cabs collecting defect books. vehReports gives drivers a guided walkaround on any phone, sends defects straight to a manager the moment a check is signed off with concerns, and keeps every record date-stamped and searchable. Walkarounds and health checks are free and unlimited.
No card required. See a sample report (PDF)
What you get
Built around how UK fleets actually work
A 30-second guided walkaround
Lights, tyres, fluids, leaks, damage — a driver works through the checks in order on their own phone, in the browser or the vehReports app. That matters when agency drivers change every week.
Defects reach a manager without chasing
A concerns or fail verdict notifies owners and managers by email or SMS immediately. Nobody finds out on Monday that a tyre was reported on Friday.
Evidence that survives a spot check
Date, driver, vehicle, checklist completion and defect photos on every record, retrievable by vehicle or by date range when an examiner asks.
Checklists per vehicle type
Build a template for each of car, van, HGV, PSV and minibus, or per routine — daily walkaround, weekly inspection, monthly safety inspection.
Driver accountability without the clipboard
Every check is attributed to the driver who ran it and timestamped when they ran it, so a missed walkaround is visible rather than assumed.
Free to run, at any volume
Health checks and walkarounds never consume a credit. Running daily checks across 200 vehicles costs exactly what running them across five costs — nothing.
A 90-van operator replaces the paper defect book
Drivers used to fill in a carbon-copy book that lived in the cab, and the transport manager collected the sheets whenever he remembered. Half the pages were illegible and the rest never made it to the office. Now the walkaround runs on the driver's own phone before first drop, a fail verdict pings the transport manager within seconds, and the evidence trail is a filter on a screen. The defect book stayed in the cab for a month out of habit, then quietly stopped being refilled.
FAQs
Frequently asked questions
DVSA requires a documented walkaround for HGVs and PSVs at the start of every shift. vehReports captures the date, driver, vehicle, checklist completion and any defect raised — exactly the evidence examiners ask for, retrievable in seconds rather than from a cab full of paper books. We don't sell it as compliance-as-a-service, but the records meet the standard.
Not unless you want them to. Drivers can run the check in a browser on any phone, or use the vehReports app. Either way it is a guided flow that syncs to your account — no device management for agency drivers who change week to week.
The driver marks the defect and attaches a photo. When the walkaround is signed off with a concerns or fail verdict, owners and managers are notified automatically by email or SMS — and via a verdict-flagged webhook if you use the API, so a defect can raise a job in your maintenance system without anyone rekeying it.
As many as you like. Vehicle health checks and daily walkarounds are free and unlimited on every account, paid or free-tier, and never consume a credit. Credits are only used by inspection reports and rental agreements, so a daily-walkaround-only operation can run at zero ongoing cost.
Yes. Build a template per vehicle type — car, van, HGV, PSV, minibus — or per use case, such as a daily walkaround, a weekly inspection and a monthly safety inspection. A 3.5t van and a tractor unit should not be asked the same questions, and they aren't.
Related
Pairs well with
Run your next vehicle inspection on vehReports today
Sign up free and get 10 credits, enough for 10 full reports with DVLA + MOT history. No card required, no contract.
No card required
free credits when you sign up
No card
per report, including DVLA + MOT
Pay-per-use
monthly seat fees, ever
No contract