Digital vehicle inspection reports your customer signs on the spot
Run a full vehicle inspection from a phone or tablet, mark damage on a configurable diagram, attach watermarked photos, and capture a driver or customer signature — all tied to a single report that exports as a branded PDF. £1 per report, with the live DVLA record and full MOT history bundled in at no extra cost.
No card required. See a sample report (PDF)
What you get
Built around how UK fleets actually work
Configurable damage diagrams
Pick the right diagram — car, van, HGV, minibus, classic — and mark damage zones with a tap. Each zone can carry its own notes and photos.
Photo evidence built in
Every photo is watermarked with date, time, vehicle reg and inspecting user. The evidence trail is automatic and tamper-evident.
Digital signature on the same record
The customer or driver signs with a finger or stylus on your device. No paper, no separate signature workflow.
Vehicle data bundled in
Each report includes the live DVLA record (make, model, colour, fuel, tax) and full MOT history at no extra cost. No separate subscription.
Configurable templates
Build a template for each inspection type — inbound, outbound, mid-term, pre-purchase or post-wash — setting which damage zones, which checklist items, and who signs off.
Branded PDF export
Email the customer a polished, company-branded PDF directly from vehReports. Looks like a report worth far more — costs £1.
A van hire depot cuts dispute handling from 20 minutes to 3
Before vehReports, returning customers and rental agents argued over a paper form and a few phone snaps. The depot manager dug through filing cabinets to settle dents. With vehReports, every inbound and outbound has matching photos and a signed report — a returning customer who disputes a scuff sees the inbound photo on screen before they finish the sentence. Disputes don't go to insurance, they go away.
FAQs
Frequently asked questions
Inbound, outbound, mid-term, pickup, dropoff, pre-purchase, post-wash and general inspections. You can also build custom inspection templates — controlling which checklist items, which photos and who signs off — so one template can serve a use like an annual safety inspection.
Yes. Hand the phone or tablet to the customer at the end of the inspection and they sign with a finger or stylus. The signature is captured at full resolution and tied to the report record.
Every photo is automatically watermarked with the date, time, vehicle registration and inspecting user. This is the evidence chain you need when contesting a damage dispute.
Yes. Every report can be exported as a branded PDF with your company logo, contact details and standard disclaimer. PDFs can be emailed to the customer directly from vehReports.
Reports are retained for the life of your account on every plan, including the free tier. Every account also gets a full activity log showing who changed what and when.
Related
Pairs well with
Run your next vehicle inspection on vehReports today
Sign up free and get 10 credits, enough for 10 full reports with DVLA + MOT history. No card required, no contract.
No card required
free credits when you sign up
No card
per report, including DVLA + MOT
Pay-per-use
monthly seat fees, ever
No contract