Digital vehicle inspections. rental agreements. driver licence checks.

Q: What does vehReports do?

vehReports has three core features: digital vehicle inspection reports, paperless rental agreements, and DVLA driver licence checks. Rental operators, dealers, fleet managers and maintenance shops use it to record vehicle condition with photos and signatures, generate rental contracts, and verify driver licences before a handover. Vehicle data (DVLA registration data, full MOT history, and stolen / finance / write-off / valuation checks) is pulled into every inspection report by registration number — it is part of the inspection, not a separate product.

Q: How much does vehReports cost?

£1 per inspection report and £1 per rental agreement — those are the only two things that consume credits. Driver-licence checks, DVLA + MOT + vehicle history lookups and vehicle health checks are unlimited and free on every account. Buy credits in one-off packs (50/£50 up to 1,000/£900, all 12-month expiry) or subscribe (Tier 1 £20/mo, Tier 2 £100/mo, Tier 3 £250/mo). No seat fees, no annual contracts.

Q: Which UK vehicle data does vehReports include?

Every inspection report bundles DVLA registration data (make, tax status, current MOT status), full MOT history, and vehicle history checks (stolen vehicle register, outstanding finance, insurance write-off category, valuation) at no extra cost. DVLA driver-licence share-code verification is a separate workflow and is free and unlimited on every account.

Q: How does vehReports compare with paper forms and spreadsheets?

Paper forms and ad-hoc spreadsheets are the real alternative most operators are coming from. vehReports replaces both with a single record that ties photos, signatures, DVLA and MOT data and the rental agreement to a specific vehicle — exportable as a branded PDF in seconds and easy to pull up weeks later when a customer disputes a charge. Most teams cut handover and dispute-handling time by more than half within the first month.

Q: Do I need a contract or a monthly subscription?

No. You can pay per report by buying one-off credit packs (all valid for 12 months from purchase). Subscriptions (Tier 1, Tier 2, Tier 3) are month-to-month and credits roll over while subscribed. The Free tier gives you 10 credits at sign-up. No annual contracts on any plan.

Q: Who is vehReports for?

UK vehicle rental and leasing operators (5–500 vehicles), independent fleet operators of vans/taxis/hire-and-reward, used-car dealers and traders, and mechanics/valeting/restoration shops. It is not designed for individual consumers checking a single used car.

vehReports gives UK rental operators, dealers and fleet managers a paperless way to record vehicle condition, sign off rental handovers and verify driver licences. £1 per report, £1 per rental agreement — driver checks and DVLA lookups free.

Start free — 10 credits Watch 60s explainer

No card required. See a sample report (PDF)

Proven by numbers

2K+ vehicle inspections 4K+ DVLA vehicle lookups 1K+ rental agreements

Vehicle inspection Report #IR-2814

PX22
XZG

Audi A6 S Line

Petrol · Black · 24,318 mi

Auto-filled from DVLA + MOT

Damage zones

Front clear
Nearside scuff — minor
Offside clear
Rear clear

Fuel ¾ · 24,318 mi Signed by driver

Rental agreement Agreement #2390

7-day hire

Issued 07 August 2025

Vehicle: PX22 XZG · Audi A6 S Line
Hirer: Sarah Morgan
Period: 7 August 2025 → 14 August 2025
Hire rate: £35.00 / day

Condition report

Pre-hire inspection embedded — 12 photos, 0 damage flags.

Issued Signed by both parties

Driver licence check DVLA share-code

Sarah Morgan

Z9 X7 6Q L4

Photocard expiry: 18/03/2031
Entitlements: Cat B (manual)
Endorsements: None — clean
Status: Valid

DVLA · GDPR-safe Verified

vehReports is perfect for. . .

Vehicle Rental and Leasing

For vehicle leasing and rental companies and PCO hire companies

Fleet Operations and Management

For fleet management & multiuser high volume LCV operations

Vehicle Sales and Distribution

For motor dealers & vehicle transport and storage companies

Maintenance and Restoration

Suitable for valet & repair companies and classic cars

in short, vehReports is for anyone who needs to document a vehicle rental agreement, or to monitor or record damage, wear & tear or general condition of vehicles regularly.

Fleet Management

Track every detail about your vehicles, drivers and handovers

Rental agreements

Paperless rental contracts tied to a vehicle, with the condition report embedded.

Driver licence checks

DVLA share-code verification of driver entitlements, endorsements and photocard expiry — embedded into the rental agreement.

DVLA vehicle look-ups

Pull the DVLA record, MOT history and vehicle history checks straight into every report.

Explore our features

Customer proof

Real UK fleets, real numbers.

Operators using vehReports to cut handover disputes and verify every driver before keys leave the office.

Verified

Six-figure supercar handovers without the dispute paperwork

Glasgow's leading luxury car hire moved off paper checklists for every pickup and dropoff. Damage disputes dropped, handover times halved, and the DVLA driver-licence check is built into the workflow before keys leave the office.

40%

fewer damage disputes after first quarter

We send £400k cars out to first-time hirers every week. Photos, signatures and the DVLA licence check on one screen ended the "it was already there" arguments overnight. Handovers that used to drag now take under ten minutes.

Danny · Director, Autofusion

Verified

Brand-new luxury fleet, launched fully paperless

Lux Rentals skipped paper handovers entirely when bringing the UK self-drive fleet online. Mercedes, Range Rover and BMW pickups now start with a DVLA share-code check, a digital condition report and a signed agreement — all in one workflow.

100%

digital handovers from launch day

We launched the rental side of the business paperless from day one. Every Mercedes and Range Rover leaves the lot with a watermarked photo set, a signed report and a DVLA share-code check on file — no exceptions.

Adil · Founder, Lux Rentals UK

How it works

Built for the way UK fleets actually work

Template builder No code needed

Template name

Pre-purchase audit

Used by 12 reports this month

Sections

DVLA + MOT auto-fill

Required
Damage zones × 4

4 zones
Photos per zone

Min 2
Hire period & rate
Signature capture

Driver

Sign-off · Yard mgr + Customer Active

Configurable reports

Configurable inspection templates

Build the report you actually need — pre-purchase audits, 30-second walkarounds, rental handovers. Toggle damage zones, photo requirements and sign-off rules on or off in the template editor. No code.

DVLA + MOT lookup Live · <200ms

PX22
XZG

Audi A6 S Line

Petrol · Black · 1,984 cc

First registered 14 March 2022

Tax: Taxed — due 01 Mar 26
MOT: Valid — 07 Aug 2026
CO₂: 152 g/km
V5C issued: 22 Apr 2024

DVLA · MOT data Free lookup

UK vehicle data

DVLA, MOT history and vehicle history checks, built in

Type a registration and pull the DVLA record, full MOT history and vehicle history checks (stolen, finance, write-off, valuation) straight into the report. No second subscription, no separate dashboard.

Vehicle inspection Report #IR-2814

PX22
XZG

Audi A6 S Line

Petrol · Black · 24,318 mi

Auto-filled from DVLA + MOT

Damage zones

Front clear
Nearside scuff — minor
Offside clear
Rear clear

Fuel ¾ · 24,318 mi Signed by driver

Defensible evidence

Photos, signatures and timestamps in one record

Every report stores watermarked photos, structured damage checks, fuel and odometer readings, and a digital signature from the driver or customer — tied to a single, exportable PDF.

Pricing

£1 per report. £1 per rental agreement.
Driver checks free.

Only inspection reports and rental agreements consume credits. DVLA + MOT lookups, driver-licence share-code checks and vehicle health checks are unlimited on every account. One-off packs from £50 to £900 (12-month expiry) or subscribe from £20/month with rolling credits. 10 free credits on every new account.

50 credits

Starter pack

£50

500 credits

Pro pack · 5% off

£475

Tier 2

105 credits · rolling

£100/mo

See full pricing Start free

Frequently asked questions

What does vehReports do? +

vehReports has three core features: digital vehicle inspection reports, paperless rental agreements, and DVLA driver licence checks. Rental operators, dealers, fleet managers and maintenance shops use it to record vehicle condition with photos and signatures, generate rental contracts, and verify driver licences before a handover. Vehicle data (DVLA registration data, full MOT history, and stolen / finance / write-off / valuation checks) is pulled into every inspection report by registration number — it is part of the inspection, not a separate product.

How much does vehReports cost? +

£1 per inspection report and £1 per rental agreement — those are the only two things that consume credits. Driver-licence checks, DVLA + MOT + vehicle history lookups and vehicle health checks are unlimited and free on every account. Buy credits in one-off packs (50/£50 up to 1,000/£900, all 12-month expiry) or subscribe (Tier 1 £20/mo, Tier 2 £100/mo, Tier 3 £250/mo). No seat fees, no annual contracts.

Which UK vehicle data does vehReports include? +

Every inspection report bundles DVLA registration data (make, tax status, current MOT status), full MOT history, and vehicle history checks (stolen vehicle register, outstanding finance, insurance write-off category, valuation) at no extra cost. DVLA driver-licence share-code verification is a separate workflow and is free and unlimited on every account.

How does vehReports compare with paper forms and spreadsheets? +

Paper forms and ad-hoc spreadsheets are the real alternative most operators are coming from. vehReports replaces both with a single record that ties photos, signatures, DVLA and MOT data and the rental agreement to a specific vehicle — exportable as a branded PDF in seconds and easy to pull up weeks later when a customer disputes a charge. Most teams cut handover and dispute-handling time by more than half within the first month.

Do I need a contract or a monthly subscription? +

No. You can pay per report by buying one-off credit packs (all valid for 12 months from purchase). Subscriptions (Tier 1, Tier 2, Tier 3) are month-to-month and credits roll over while subscribed. The Free tier gives you 10 credits at sign-up. No annual contracts on any plan.

Who is vehReports for? +

UK vehicle rental and leasing operators (5–500 vehicles), independent fleet operators of vans/taxis/hire-and-reward, used-car dealers and traders, and mechanics/valeting/restoration shops. It is not designed for individual consumers checking a single used car.

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